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Posted by: Kristy on July 30, 2018

Posted in: Jobs

HR/Communications Coordinator Job Description (Posted 7/30/18)

Job Title:  HR/Communications Coordinator

Location:  SOTG Headquarters – Kansas City

Reports To:  HR Manager

Job Type:  Hourly

 

General Purpose

The HR/Communications Coordinator will be responsible for tasks regarding communications/content management, Human Resources and special projects. This position will be based at our corporate headquarters in Kansas City and will reside in the International HR department.

Key Tasks & Responsibilities

Content Management/Communications

  • Systems administration
    • Coordinate and process all request for access to various divisional systems to include:
      • Seaboard Connect (SharePoint)
      • External Domain
    • Submit help desk tickets to update Global Address Book with contact information for new employees, etc.
  • Website maintenance
    • Add new content on a regular basis to keep website looking fresh and appealing
      • Create a library of news outlets with relevant news for the division
    • Work with overseas affiliate locations to obtain and post content for their website page; update directory content when necessary. Coordinate to ensure division updates to Seaboard Corp website are completed when necessary.
  • Seaboard Connect Content Management
    • Conduct weekly audits to ensure all content is working properly and is updated
    • Troubleshoot any problems; engage appropriate parties to resolve any issues
    • Grant employees access to site, manage permissions
    • Maintain site integrity and branding, update with new content as necessary
    • Upload new photos as they are received and ensure that they are not copyright protected
    • Write and add news posts, announcements, etc.
    • Refresh site with new photos on an on-going basis; challenge affiliate locations to submit photos
    • Monitor and update data for those departments that do not have a Content Manager
    • Monitor Google Alerts for company news, determine what external articles are relevant to post to Seaboard Connect
  • LinkedIn site maintenance and coordination
    • Refresh company page with new photos and articles on a regular basis
    • Add new posts to company page; brainstorm for new and creative ways to drive traffic to page and boost company followers
  • Weekly Article Rotation
    • Maintain weekly schedule, follow up with affiliates when necessary
    • Review and edit incoming articles
    • Post articles to Connect, LinkedIn and Website
  • Coordinate enhancements to Seaboard Connect and website

Human Resources

  • Assist with onboarding new employees to include:
    • Preparing and distributing expat new hire manuals
    • Sending new hire documents to new hires, follow up on missing documents when necessary
    • Completing new hire checklist and ensuring all paperwork has been received
    • Filing new hire paperwork to SharePoint
    • Submitting background checks
  • Check various email inboxes (Recruit, Info) for new mail; respond accordingly or forward to correct individual.
  • Distribute new hire/separation/transfer memos
  • Coordinate Annual Code of Ethics/Compliance training Process to include:
    • Ensuring that all required division employees are enrolled in the online system
    • Pulling completion reports on a regular basis
    • Troubleshooting system/login errors that employees may be experiencing
    • Following up with employees to ensure that training is completed by annual deadline
  • Assist with recruiting to include:
    • Posting jobs on LinkedIn and company website
    • Scheduling phone interviews, in-house interviews, creating interview itineraries
    • Monitoring incoming applications from LinkedIn and website
    • Coordinating travel arrangements for interviews
    • Saving CV’s to SharePoint recruitment database
  • Pull and distribute quarterly/annual compensation statements to employees from Payroll system
  • Submit any benefit claims information to Aetna on behalf of expats
  • Assist with bi-annual payroll audit
  • Streamline onboarding process to include designing benefits brochures, forms, etc.

Education & Experience

  • Bachelor’s degree in Communications/Journalism, Business/Management, Marketing or Human Resources. Great entry level opportunity for an individual that has graduated within the last couple of years.
  • Excellent writing skills, with a demonstrated proficiency in grammar, proofreading and editing
  • Excellent interpersonal skills with ability to effectively communicate and interact with employees at all levels
  • Experience with MS Office applications (Word, Excel, Outlook, SharePoint)
  • Experience with WordPress is highly preferred
  • Experience with Social Media (LinkedIn, Facebook, Internet)

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